Hiring & Employment Actions

Employee Record ERISA FLSA, EPA FMLA ADEA IRCA Title VII, ADA OSHA Tax Laws
Employee Name, address, Social Security number, gender, date of birth   3 years from last entry 3 years from last entry 3 years from last entry 3 years from hire or 1 year after termination 1 year after record created
or personnel action taken
1 year after termination 4 years after tax due or paid
Position, job category   2 years after created   3 years from last entry       4 years after tax due or paid
Applications, resumes, recruitment notices, job orders, employment tests       1 year after related personnel action   1 year after record created
or personnel action taken
   
Date of hire           1 year after record created    
I-9 form         Later of 3 years after hire or 1 year after termination      
Work permits/age certificates for minors   While employed            
Dates and reasons for promotion, demotion, transfer, layoff,
rehire, and termination
      1 year after related personnel action   1 year after personnel action    
Performance evaluations   2 years after created       1 year after record created
or personnel action taken
   
Training opps, agreements   Duration of training   1 year after related personnel action   1 year after personnel action   1 year after termination

ERISA: Employee Retirement Income Security Act
FLSA: EPA Fair Labor Standards Act, Equal Pay Act
FMLA: Family & Medical Leave Act
ADEA: Age Discrimination in Employment Act
IRCA: Immigration Reform & Control Act
Title IIV, ADA: Civil Rights Act, Americans with Disabilities Act
OSHA: Occupational Safety & Health Act