Reserves Information for Instructors

What Can Be Placed on Reserve?

The Reserves collection includes books - library books as well as instructors' personal copies -  photocopies of articles (within current copyright law), copies of past tests, answer keys, sample student papers and lecture tapes.

Library reference materials, periodicals, and books borrowed on interlibrary loan may not be placed on reserve.

How Can an Item be Placed on Reserve?

Materials may be placed on reserve ONLY by faculty.

  • Check the Library Catalog to see if the books are held in our library collection.  If so, fill out a Reserves Request Form, available at the Reserves Desk, and return the completed form to the Reserves Desk.
  • Personal copies and photocopies should be brought or sent to the Reserves Desk with a signed Reserves Request Form. The instructor of the course must sign the copyright permission section of this form and fill out the attached bibliographic information sheet.
  • For a book not owned by the Library, contact your liaison librarian about purchasing the book.  Materials obtained from other libraries through interlibrary loan cannot be placed on reserve.
  • Non-copyrighted items can be placed on electronic reserves by filling out an Electronic Reserves Form and submitting the material in clean copy, for scanning, or on computer disk.
  • Please allow five working days for processing of materials.
  • All forms pertaining to Reserves are available at the Reserves Desk.

If you have any questions or need help, contact Katie Mills 677-2807 or your liaison librarian.

How Long Can Materials Stay on Reserve?

  • Items are kept on Reserves for one semester only
  • Personal materials will be returned at the end of the semester, and library materials will be returned to the circulating collection.  Materials may be returned to Reserves for another semester.
  • All returned copyrighted articles must have a new Library Reserves Request Form signed with proof that copyright permission has been acquired for that semester, or submitted with a completed bibliographic information sheet and the library will apply for copyright permission from the Copyright Clearance Center. Your department will be billed for the cost.

Copyright Information

Under the Copyright Act of 1978, the library does not make photocopies for Reserves use, but does accept personal or departmental copies of books and articles to be placed on Reserves for a maximum of one semester.  Such materials must bear a notice of permission granted (or applied for) to be in compliance with copyright legislation Title 17, U.S. Code.

The person requesting material to be placed on Reserves, by signing the Reserves Request Form, accepts responsibility for adhering to the guidelines for compliance with the copyright law.  Most especially, the following considerations apply:

  • Single photocopies may be made for Reserves use from a publication owned by the library, if the library’s copy is unavailable or in deteriorating condition.
  • Single photocopies may be made for the personal use of a faculty member.
  • Multiple copies must meet the test of BREVITY* and of SPONTANEITY.**
  • Copies of copyrighted material may not be used for more than a single term without special permission from the copyright owner

Specifically PROHIBITED practices:

  • Copying used to create or replace or substitute for anthologies, compilations, or collective works.
  • Copying of consumable materials (workbooks, exercises, standardized tests, etc.)
  • Copying to substitute for the purchase of books, periodicals, or publishers’ reprints.
  • Copying directed by higher authority.
  • Repeated copying of the same item for the same teacher from term to term.

The library will stamp photocopies placed on Reserves with the notice of copyright.

* Brevity: Articles not to exceed 2,500 words or portions of a monograph not to exceed 1,000 words or 10% of the work (whichever is less).

** Spontaneity: The decision to use a copyrighted work in such a way that there is no reasonable way a request for permission could be granted, because of lack of time.