Form Definitions

Banner Paper

Banner paper is available free of charge to all student organizations in the SAO.

Capital Equipment

After the new fiscal year begins (June), the Director of Student Activities will order your capital equipment for you. Your organization will be notified when it arrives.

Contracts

Only the Director of Student Activities or his/her designee is authorized to sign contracts on behalf of student organizations and SABRC. The Director will contact the agent/performer and request this contract on your behalf. A copy of the contract will be available for you at the beginning of the semester in which the program is scheduled.

Honorarium

The honorarium is used to pay the performer/speaker. The Student Activities Office (SAO) will have a check issued as called for in the contract. It is your responsibility to pick up the check from the SAO the day of the event.

Hospitality

Water, soda, coffee, artist's plate, etc. must be ordered through food service at least one week prior to the event. To place an order, contact the Scheduling Office at x3056.

Hotel

The SAO will reserve the appropriate number of hotel rooms as called for in the contract. You can receive the hotel information and confirmation number from the SAO.

Meals

With approval from the SAO, student organizations may take the performer/speaker to dinner at the restaurant of your choice. The SAO will make arrangements for you to receive a cash advance in order to purchase the meals. A receipt and change must be returned to the SAO the first business day following the event. At no time may alcohol be purchased with SABRC funds.

Office Supplies

When you are ready to receive your office supplies, come to the SAO and complete a request form. It takes up to one week to receive your supplies.

Postage

The SAO will mail your letters/packages, etc. for which you are funded. Bring the items to be mailed to the SAO and the staff will send them for you.

Printed Publicity

It is your organization's responsibility to design promotion for your event. Once it is designed, bring the original copy to the SAO to be approved for posting (at least two weeks prior to the event). At that time, complete a Duplicating Order Slip. The SAO will then write in your account number and bring the order to Duplicating. Once the order has been filled, the SAO will contact your organization to pick up the flyers from their office. All publicity is to state "Funded by SABRC".

Room Set-Up

If using the SC Ballroom, a set-up sheet must be completed and returned to the SC Operations Office at least two weeks prior to the event. Forms are available in the SAO.

Scout Ads

It is your organization's responsibility to design and turn in Scout ads. Their deadline is the Monday before the issue in which you want the ad to run. The Scout will then send a bill to the SAO which will be paid on your behalf.

Tech

All technical services will be provided by the Bradley Tech Crew except for lectures. A request form must be completed at least three weeks prior to the event. Forms are available in the SAO. Technical needs for lectures must be ordered through AV Services at x3632.

Ticket Sales

If you are budgeted to sell tickets for your event, the SAO will provide a cash box and start up change which may be picked up the day of the event. The cash box and money is to be returned the first business day following the event.

Transportation

The Director of Student Activities will negotiate the manner in which travel will be arranged and paid for with the agent/performer. It is your organization's responsibility to provide transportation between the airport, hotel and Bradley. Assistance will be provided by the SAO if necessary.