The following policies must be adhered to by student organizations holding assemblies:
- Any student organization requesting use of campus grounds for assembly must obtain approval from the Director of Student Activities who will consult with appropriate University officials.
- The proposed assembly must allow passersby to enter buildings and walk freely on campus.
- If the assembly is held when classes are in session, noise may not be heard inside academic classrooms.
- Passersbys must be free from harassment by the protesters.
- Due to the possibly sensitive nature of planned assemblies, the confidentiality of the proposed event will be maintained if requested by the student organization.
- Non-compliance with these procedures and/or a threat to the health, safety, or welfare of Bradley students will be referred to the Director of Student Activities and individuals who violate these policies may be subject to University Disciplinary Procedures. There must be a 24-hour period between protest activities.
Campus Grounds Reservation Requests
- Reservations for the use of Olin and Baker Quads are made by completing a Campus Grounds Reservation Form with the Student Activities Office (SAO).
- The Alumni Quad may be reserved through the Office of the Vice President for Advancement.
- Up to one (1) week per event may be reserved.
- Student organizations requesting space for fund-raising, sales of solicitation activities must also complete a Fundraising Request Form.
- The collection of funds for personal gain is prohibited.
- Non-University organizations and businesses will be charged a fee for the use of space. The fee will be determined by the Director of Student Activities or Vice President for Advancement..
- When the activity involves the distribution of information, selling of goods, etc., members of the sponsoring organization must stay behind the table.
- In the event of harassment of people passing by, the group will receive one (1) verbal warning. If the harassment continues, the group will be asked to leave the premises and will not be allowed to continue the event if it is scheduled for another day.
- Any group requesting space for a march or demonstration must follow the Assemblies/Protests Policy.
- Student organizations are prohibited from sponsoring events involving alcohol.
- Electricity is available on Olin Quad and Alumni Quad.
- Arrangements for serving or selling food at events must be arranged through Campus Dining Services.
- No heavy equipment or vehicles may be placed on the Quads.
- Staking of signs, tents, inflatable, etc. must be approved by the Telecommunications Office, Facilities Management and the Director of Student Activities.
- All Bradley regulations including the Posting Policy must be adhered to.
- All events must adhere to the Noise Policy.
Student Center Room Reservation Procedures
- Registered student organizations in good standing will have priority in reserving Michel Student Center rooms. Organizations may reserve rooms for the following academic year (June 1-May 31) between February 1 and March 15. Conflicting date requests will be resolved on a first come, first served basis. The Activities Council of Bradley University will have first priority for the Marty Theatre on Thursday, Friday and Saturday nights for their weekend film series.
- University offices/departments will have second priority in reserving Michel Student Center rooms. University offices/departments may reserve rooms for the following academic year (June 1- May 31) between March 16 and April 15.
- Open scheduling for the Student Center will begin April 16. At this point, student organizations, University offices/departments, individuals and groups from outside the University may reserve rooms in the Michel Student Center. Rooms will be reserved on a first come, first served basis.
- Under the following circumstances rooms may be reserved before the dates outlined above – but in no case more than one year in advance:
- Registered student organizations in good standing that have events with a signed contract or that involve conferences;
- University departments/offices sponsoring events that are all- University-wide and significantly affect Bradley students (Parents’ Weekend, registration, Career Fairs, orientation);
- Non-University groups with requests that involve room rentals and/or fully catered meals. The decision to accept such a reservation must be mutually agreed upon by the Director of Student Activities and the Director of the Michel Student Center.
- Such advance reservations must be confirmed during the normal scheduling periods outlined above.
- Any registered student organization in good standing, University department/office, or non-University group may request a waiver of policy to the appropriate scheduling official. The decision to accept a reservation in these instances must be mutually agreed upon by the Director of Student Activities and the Director of the Michel Student Center.
- Failure to cancel a Student Center room that you will not be using at least 24 hours in advance will result in the following:
- First offense will result in a letter of warning.
- Second offense will result in a financial charge to your organization:
Meeting Rooms #6, 201, 202, 203 ..........$25
All other Meeting Rooms .........................$25
- Third offense will result in losing scheduling privileges for the remainder of the semester
- Individuals may reserve rooms for the following purposes:
- Class presentations and group study purposes – may be made no earlier than three (3) working days before the requested date
- Private party functions (i.e. weddings, graduation parties) – there is a rental fee for this type of usage
- Areas which may not be reserved for private functions include lounges and the Zuckerman Atrium.
- Student organizations may submit a written request to sponsor an event at which alcohol is served. The request must clearly state the purpose of the event, who will be invited (all attendees must be at least 21 years of age) and why the organization feels it is necessary to serve alcohol. Permission will be granted by the Director of Student Activities and the Director of Conference Facilities after consultation with the student organization’s advisor. The appropriate University office will hire bartenders/servers who will also verify the ages of those purchasing alcohol.
- Alcohol will only be permitted under the following conditions. All attendees will be 21 years of age; Permission is granted by the Director of Student Activities and Director of Conference Facilities; the appropriate University office will hire bartenders and they will verify the ages of those purchasing alcohol.
- Student organizations, campus departments and non-University groups may reserve table space on the first floor of the Michel Student Center. Table reservations are limited to two days per week per event.
- Non-University organizations and businesses will be charged $50 per day.
- Student organizations requesting space for fund-raising, sales or solicitation activities must also complete a Fundraising Request Form.
- The collection of funds for personal gain is prohibited.
- All Bradley regulations including the posting policy must be adhered to.
- Registered campus organizations, Bradley University departments, offices, facilities, and individuals, as well as non University businesses and organizations, are expected to adhere to the Room Use Policies and Michel Student Center House Rules. Copies of these policies are available in the Student Center Operations Office.
- In compliance with the Nonsmoking Policy of Bradley University, smoking will be prohibited in all areas of the Michel Student Center.
- Any user is expected to pay for any damages and/or extraordinary cleanup costs which have resulted due to room usage.
- The Director of the Michel Student Center may change room assignments in order to better accommodate all scheduled groups on a particular day.