Policies Concerning Privacy Rights of Students and Parents (FERPA)
The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. These rights include:
- The right to inspect and review the student’s education records within 45 days of the day the university receives a request for access. Students should submit to the registrar, dean, head of the academic department, or other appropriate official, written requests that identify the record(s) they wish to inspect. The university official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the university official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.
- The right to request the amendment of the student’s education records that the student believes are inaccurate. Students may ask the university to amend a record that they believe is inaccurate. They should write the university official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate. If the university decides not to amend the record as requested by the student, the university will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
- The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent. One exception, which permits disclosure without consent, is disclosure to school officials with legitimate educational interests. A school official is a person employed by the university in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the university has contracted (such as an attorney, auditor, or collection agent); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility. Upon request, the university may disclose education records without consent to officials or another school in which a student seeks or intends to enroll.
- The right to file a complaint with the U.S. Department of Education concerning alleged failures by Bradley University to comply with the requirements of FERPA. The name and address of the office that administers FERPA is: Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Ave, SW, Washington, DC 20202-5901.
Bradley University agrees with the intent of the Family Educational Rights and Privacy Act of 1974 and has set forth the procedures for compliance with it.
- The procedures of compliance with the Act will be published in the Schedule of Classes and in the Student Handbook. More extensive FERPA information is available at the Registrar’s website.
- A complete and detailed inventory of educational records maintained by campus offices is on file in the Registrar’s Office. The inventory is open to inspection by students upon signed request.
- The following data is considered by Bradley University to be “directory information” and will be released on any student, unless the student signs a request to limit release: Name and address, including telephone listing, local, permanent and e-mail; photograph. Parents name and address (for news Release only); Major field of study; Dates of attendance; Class and full-time/part-time status; Approved candidacy for graduation; Degrees and awards received; most recent institution attended by student; Participation in officially recognized activities and sports; Weight and height of athletic team members; Birth date will be validated only when furnished by the person making inquiry, for positive identification of the student. In order to prevent the printing of any personal data in the Student Directory, a signed “stop of release” must be filed in the Registrar’s Office (forms available there) no later than the end of the second week of classes in each semester. The Registrar will accept a request to stop release for other off-campus uses at any time the student signs such a request in the Registrar’s Office. The stop of release will remain in effect until the Registrar’s Office is notified. Notification to remove the stop of release must be made in person or in writing by the student and must be notarized.
As of January 3, 2012, the U.S. Department of Education’s FERPA regulations expand the circumstances under which your education records and personally identifiable information (PII) contained in such records—including your Social Security Number, grades, or other private information—may be accessed without your consent. First, the U.S. Comptroller General, the U.S. Attorney General, the U.S. Secretary of Education, or state and local education authorities (“Federal and State Authorities”) may allow access to your records and private information without your consent to any third party designated by a Federal or State Authority to evaluate a federal- or state-supported education program. The evaluation may relate to any program that is “principally engaged in the provision of education,” such as early childhood education and job training, as well as any program that is administered by an education agency or institution. Second, Federal and State Authorities may allow access to your education records and private information without your consent to researchers performing certain types of studies, in certain cases even when we object to or do not request such research. Federal and State Authorities must obtain certain use-restriction and data security promises from the entities that they authorize to receive your personally identifiable or private information, but the Authorities need not maintain direct control over such entities. In addition, in connection with Statewide Longitudinal Data Systems, State Authorities may collect, compile, permanently retain, and share without your consent private information from your education records, and they may track your participation in education and other programs by linking such personally identifiable and private information to other personal information about you that they obtain from other Federal or State data sources, including workforce development, unemployment insurance, child welfare, juvenile justice, military service, and migrant student records systems.