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Special Events Reserve Fund (SERF)

Purpose

The purpose of the SERF account is to bring higher cost, higher quality programming to Bradley students. In order to qualify for SERF, it is recommended that an event reach a minimum total cost of $15,000 (including promotion and other costs to support the event) and a minimum expected attendance of 500 people. Examples of programs that have been funded through this account are Goo Goo Dolls, Live, Blues Traveler, and DL Hughley.

For a SERF application, please come to the Student Activities Office and speak with Michelle Taylor, the Student Activities Director. Also, reference the SABRC Constitution.

Nature of the Account

The SERF account is a rollover account - if a balance exists at the end of the school year, that amount will be applied to the following year’s account.  In order to qualify for SERF, it is recommended that an event reach a minimum total cost of $15,000 (including promotion and other costs to support the event) and a minimum expected attendance of 500 people.

Procedures

Organizations appealing for funds will do so in the following manner:

1a.   An initial contact must be made with the SABRC Chairperson.  A screening committee consisting of the SABRC Chairperson, Vice Chairperson and the Director of Student Activities will meet with organizations interested in appealing for a specific event through SERF.  It is important that organizations present adequate information regarding the event so the screening committee can examine feasibility and make a general evaluation of the program.  If the event passes the initial screening process, the organization will receive a SERF budget packet, including a compliance agreement form that is due no later than five (5) business days after receipt.

1b.   Budget requests will be considered on a first come, first served basis.  If a budget has been approved but a performance has not been contracted, the money for that program will not be allocated to other SERF events on reserve.

2.       SABRC hearings will then occur with those organizations appealing for funds.  Organizations will be notified of the SABRC decision no later than three (3) business days after the hearing.  The organizational advisor’s signature is required on the SERF budget request.

3.       If the event is funded, the organization must contact the Director of Student Activities immediately in order to begin planning for the event.  Only the Director of Student Activities can initiate and negotiate contracts.  If the Board votes that a funded program has changed significantly after allocation, the appealing organization will be asked to formally present budget changes and be present for a hearing.

4.       Organizations can appeal for SERF money at any time (pending availability of funds).

5.       Upon completion of the event the organization must attend a mandatory post-event meeting with the Board to evaluate the organization’s performance in sponsoring the event.