2013-2014 Inclement Weather Policy

November 12, 2013

November 12, 2013


TO:      All Employees

FROM: Nena Peplow, Director of Human Resources       

RE:       Inclement Weather Policy

It is again time to remind the campus community of processes related to campus closings or class cancellations due to inclement weather.  Class cancellations do not necessarily mean the University is closed. 

Cancellations and/or closings are rare events.  The Provost, in consultation with appropriate administrative offices, will make the decision regarding a cancellation or University closing.  It is important to distinguish between class cancellations and University closings because of the significant student residential population on campus and the necessary associated life and safety support systems provided to students by our employees.

When classes are canceled or the University closes, the University will distribute the message in a number of ways including text messages, web alerts, email and local news media. Employees may call 677-4000 for updates during severe weather conditions.  Faculty and staff are encouraged to register for emergency text messaging at http://emergency.bradley.edu/ (see the “sign up” link in the column on left).

Without a formal class cancellation or University closing, any employee absent from the campus during periods of inclement weather is required to use vacation, or in the case of bi-weekly employees, vacation or personal time.  Supervisors DO NOT have the discretion to release employees from work schedules. If the University closes, employees scheduled to work will be paid for the time the University is closed.  Employees who are not scheduled to work, those who have scheduled vacation or a personal day will not receive “snow day” pay.  The same guidelines apply should the University close for a partial day.

Inaccurate reporting of hours worked or approval of incorrect information on a bi-weekly time and attendance sheet is a violation of University policy and federal wage and hour guidelines.  Administrators and supervisors are responsible for ensuring this policy is consistently enforced across campus.  Please contact the Human Resource Department at Ext. 3223 if you have any questions.