Administrative Support / Foreign Languages

POSITION VACANCY ANNOUNCEMENT

Position Title           Administrative Support          

Department             Foreign Languages

Reports to               Chairperson of the Department of Foreign Languages

Appointment           Full-time - 37.5 hours per week during the academic year and reduced hours                                                                            during the summer

Open/Close Date   Thursday, September 5 – Thursday, September 12, 2013

Application Hours  Monday, Tuesday, Wednesday, 1-4pm; Thursday and Friday, 9-11 am

 

CHARACTERISTIC DUTIES AND RESPONSIBILITIES

Receive and route all incoming correspondence, mail, telephone calls and inquiries to the appropriate people; respond to requests for information and assistance; photocopy and scan instructional materials for instructors; type and prepare word processing documents including complex technical material (exams, syllabi, manuscripts, materials and handouts, etc.); manage student employees (select, train, supervise and complete time sheets/payroll); administer and score all placement exams; assist with identification of honor society candidates and initiation; take meeting minutes at all department meetings; typing all correspondence and maintenance of files related to department faculty searches; maintain and update department website and display cases; maintain inventory and order office supplies; maintain variety of computerized information using word processing spreadsheet, file maintenance and database software applications; other duties as assigned.  In order to meet the needs of the University, the University retains the right to assign duties and requirements to employees as well as determine and change starting times, quitting times and shifts.

MINIMUM QUALIFICATIONS

Three years office/business or related experience; ability to work independently; set priorities; organize work; perform detail job tasks with accuracy; excellent verbal, written and interpersonal communication skills; ability to effectively interact in person, via email and telephone and productively work/interact with diverse groups of people; maintain confidential information and records; ability to compose correspondence and process draft material to final copy; proficient in word processing, data entry, spreadsheet and database management applications; deal with periodic timetable changes; handle details and multi-step processes with accuracy and ability to type 45 wpm.

Employment with Bradley University is contingent upon the satisfactory completion of a criminal background check.

MENTAL/PHYSICAL REQUIREMENTS

Selected candidate must have the mental and physical capabilities to perform the essential functions of the position with or without reasonable accommodation.  Work is performed in a normal office environment with little exposure to outdoor temperatures or dirt and dust.  Working conditions are typically moderately quiet.

APPLICATION PROCEDURES

Complete a Bradley University Application for Employment at (www.bradley.edu/humanresources) or the Human Resource Department.  Do not mail application.  Return application by 11 am, on 9/12/13, for required keyboarding skills test.  Park in Visitor Center Lot.

 

 Please visit us at www.bradley.edu

Bradley University is an Equal Opportunity/Affirmative Action Employer.  The administration, faculty and staff are committed to attracting qualified candidates from underrepresented groups.