Billing Information

Financial and academic dates and deadlines may differ. The information in this section is financial; academic dates and deadlines are available in Webster. 

Fall and Spring Semester financial course load

Total course load at the end of the second week (Fall: September 11, 2015 and Spring: February 5, 2016) will be considered by the Controllers Office as the student’s semester course load base. Classes added after these dates will increase the semester course load base (This includes late registration for mini and modular courses).

For example: On September 11th a student is registered for 15 hours. This is the student's semester base load. On September 25th the student drops a three credit hour course---the semester base load remains at 15 credit hours. On October 1st the student adds a three credit hour class. The base load increases to 18 hours and the student is charged for the two extra hours.  

Mini courses

All Semesters
For courses that meet less than a full semester (i.e. 8 weeks or 10 weeks), full tuition will be refunded for classes dropped on or before the first day of class. A 50% refund is available for a class dropped within three days of the first class session. No refunds will be available for classes dropped four days after the first class session or later.

Partial drops (reduction of class hours but remaining in school)*

Fall & Spring Semester
The full tuition will be refunded for full semester classes (i.e. 15 weeks) dropped by the end of the second week of classes, ending September 11, 2015 for fall and February 5, 2016 for spring. There are no refunds for a class dropped after these dates. Course fees are not refundable.

Complete official withdrawal*

Interim & Summer
A full refund, less $15 registration will be given if a student drops all hours on or before the first day of class. A 50% refund will be issued if a student drops all hours within the first four days of class. After that, no refund will be available for dropped classes.

Complete withdrawal from the University

When a student withdraws from all classes, after completing registration, but before the official beginning day of University classes (August 26, 2015 or January 20, 2016), a full refund less a registration fee of $50 will be made for first semester freshmen and part-time students. All other full-time students will be charged a registration fee of $100.

If a student decides to withdraw from the University, the student must contact Student Services. Appropriate documentation (Official Student Withdrawal Form) will be completed with that office. This documentation is provided to the following offices: Controller’s Office, Registrar’s Office and the Financial Assistance Office.

Upon withdrawal, tuition, room, meal plan and fees will be charged as follows:

Fall Semester 2015

  Withdrawal during 1st week (ending Sept. 4, 2015) 10%
  Withdrawal during 2nd week (ending Sept. 11, 2015) 15%
  Withdrawal during 3rd week (ending Sept. 18, 2015) 20%
  Withdrawal during 4th week (ending Sept. 25, 2015) 25%
  Withdrawal during 5th week (ending Oct. 2, 2015) 35%
  Withdrawal during 6th week (ending Oct. 9, 2015) 40%
  Withdrawal during 7th week (ending Oct. 16, 2015) 45%
  Withdrawal during 8th week (ending Oct. 23, 2015) 50%
  Withdrawal during 9th week (ending Oct. 30, 2015) 60%
  Withdrawal after October 30, 2015 100%

Spring Semester 2016

  Withdrawal during 1st week (ending Jan. 29, 2016) 10%
  Withdrawal during 2nd week (ending Feb. 5, 2016) 15%
  Withdrawal during 3rd week (ending Feb. 12, 2016) 20%
  Withdrawal during 4th week (ending Feb. 19, 2016) 25%
  Withdrawal during 5th week (ending Feb. 26, 2016) 35%
  Withdrawal during 6th week (ending Mar. 4, 2016) 40%
  Withdrawal during 7th week (ending Mar. 11, 2016) 45%
  Withdrawal during 8th week (ending Mar. 18, 2016) 50%
  Withdrawal during 9th week (ending Mar. 25, 2016) 60%
  Withdrawal after March 25, 2016 100%

No refunds will be made after the ninth week of classes.

  Room & Board
  Room and board are charged on a prorated basis for each day the student lives in University housing.  

Course fees, health fees and activity fees are not prorated.

On the Official Student Withdrawal Form is the date used for computing charges for tuition. The withdrawal calculations will be completed within 21 days from the date of official withdrawal and all correspondence, including refunds, will be directed to the student’s home address.

* The date the drop is processed is the date used in computing fee adjustments. Refunds for dropping individual classes or refunds for withdrawal from the university cannot be made until after the conclusion of the add/drop period and will take up to 21 days after complete withdrawal. See Academic Calendar for applicable dates.

Students with Tuition Remission

Students that receive tuition remission will be charged an additional $25, along with any applicable charges, if all classes are dropped.  This is in effect for all terms - fall, spring, interims and summer. 

Drop Policy

Each term (fall, spring, summer or interims), Bradley University provides a due date on the billing statement. The billing statement is on   In addition, students are sent e-mail notifications to their Bradley e-mail account indicating that a payment is due and the due date.

In order for the student’s registration to be complete for a term, the student must complete a process know as “claiming classes”. This can be done in several ways:

  • The student makes payment or payment arrangements by the announced due date.
  • If the student’s account has a credit balance, the student completes the online process at to indicate a refund preference.
  • Or, if the balance is zero, the student completes steps on confirming the zero balance.

If one of the above processes is not completed, the student’s classes, for that specific term, will be dropped. The student will be notified via the Bradley e-mail account that classes have been dropped.

It is the student’s responsibility to re-register for the classes for that term. Information on registration is available at Once the student has re-registered, payment is due immediately. If payment is not made at that time, the classes will be dropped during the next drop cycle.

Hold Policy

The Student Fees Office in the Controller’s Office will place a registration and grade hold on a student’s account if that account is past due. The registration hold will prevent a student from registering for future terms. The grade hold will prevent a student from viewing grades, receiving transcripts and receiving a diploma. The hold will not be removed until the student’s account balance is current.

Contact Student Fees to make payment arrangements. Once payment and/or payment arrangements have been made, the registration hold may be removed. The grade hold will remain on the student’s account until the balance is current.

It is the student’s responsibility to:

  • Be aware of the payment policies found on
  • Keep updated on his/her account balance and financial aid information
  • Satisfy all financial obligations with the university

Claiming Classes

For every period of enrollment students must confirm their intentions to matriculate by taking an action called "Claiming Classes". Classes are claimed in one of two ways: By making a payment on the balance due for each period of enrollment or, if there is no balance due (zero balance or pending refund), by completing the steps outlined on your MyBU account.

Student refunds

The FSA (Federal Student Aid) Regulations administered by the U.S. Department of Education allow a school to apply all Title IV financial aid directly to a student’s institutional charges (student fee account). Bradley University requires all financial aid to be applied to a student’s account. If a student has more financial assistance than the amount of their institutional charges this creates what is referred to as a credit balance. FSA regulations require a school to process the credit balance directly to the student or parent in the form of a refund. However, the U.S. Department of Education does not specify how a school must determine which FSA funds create the credit balance to be refunded.

Bradley University has instituted the following procedures for applying student aid to a student fee account. Keep in mind that a student’s individual financial assistance package will vary and may not contain all types of awards listed.

Order of Application of Student Aid Against Tuition, Fees, Room and Board Charges:

  1. Federal Title IV Aid- Pell Grant, PLUS Loan/Federal Grad PLUS Loan, Stafford Loans, Perkins and Nursing Loans
  2. All other Title IV grants
  3. State of Illinois MAP Grant
  4. Private Loans
  5. External Scholarships
  6. Bradley Financial Aid

Based on this application of aid, refunds will generally be processed in the student’s name and per the student’s request will be mailed to the permanent home address, applied to the QuickCash account or deposited to the BU QuickCard Discover Money Network account or deposited directly to a bank account.

Refunds of $1.00 or less will not be processed.