Requirements
After You Receive An Award
Approval
Notification Process
After
the committee reviews, discusses, an approves a grant proposal, an Award
Letter and a Memorandum of Agreement is mailed.
- Review the information
on the Award Letter and on the Memorandum of Agreement.
- Authorize and
date the Memorandum of Agreement Letter (bottom right of form).
- Return form to
Kim Willis, Assistant Director for OTEFD, 429 Jobst Hall.
It is important to
review, authorize, and return these forms in a timely manner. Please remember
that OTEFD is not able to reimburse you for any funds until these forms
are completed and submitted.
If you have questions
about reimbursements you may contact Kim Willis at x4118 or consult the
Controller's Office Policies and Procedures. GO>
Submit
Receipts/Invoices for Reimbursement
All reimbursements
or payments must be conducted in a manner consistent with published University
policies and with regard to state and federal laws and policies. Awardees
are advised to consult the Bradley University Policies and Procedures
on submitted travel reimbursements and invoices for payment. Please
remember that all reimbursement requests are required to be submitted
within 60 days of purchase. GO>
Conference
/ Workshop Reimbursements
- Keep ALL receipts
from your conference/workshop.
- Write the conference/workshop
title, location of travel, purpose of travel, your name, the dates of
your stay on EACH receipt. If the receipt is for a meal, please designate
whether it is for breakfast, lunch, or dinner. Please ensure that there
is indication that all receipts/invoices have a zero balance. If an
itemized receipt for meals is NOT available, please refer to the Controller's
Office web site for direction. GO>
- Create a worksheet
that totals your receipts/expenses in each of the following categries:
- Materials/Supplies
- Registration
- Hotel
- Gas
- Parking
- Meals and tips
- Tolls
- Other Expenses
as approved in the grant proposal
- After organizing
and justifying each of your receipts/invoices and completing a summary
worksheet, submit all reimbursement information to Kim Willis, 429 Jobst
Hall.
TEC,
REC, Special Emphasis, and Internet2 Reimbursements & Funding
- To order an item
that has been approved in your grant proposal, simply complete a requisition
and note what type of grant you have been awarded, along with the account
number that has been designated. Please attach any quotes you have to
the purchase request. Submit your purchasing request to Kim Willis,
429 Jobst Hall for your order to be processed.
- If you receive
an invoice that needs to be approved and paid, submit the invoice to
Kim Willis, 429 Jobst Hall and specify your name, your grant type (REC,
TEC, etc.), and the account number associated with your grant on the
invoice.
- As with all purchases,
invoice payments, and reimbursements it is highly recommended that you
consult the Bradley University Policies and Procedures to ensure the
most efficient processing of your grant. GO>
- It is your responsibility
to keep accurate records of your grant account and copies of all submitted
requests.
Payment of Honorariums and Stipends
Requests to pay an honorarium or stipend to an individual or a group of participants (not on Bradley payroll) must include a requisition for each honorarium and/or stipend request and a completed W-9 form (download W-9 form here).
Independent contractors must include an invoice for services provided and a total amount to be paid.
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