FERPA Tutorial
tutorial 3 of 8
WHAT ARE STUDENT EDUCATION RECORDS?
- "Education records" are those records which are directly related to a student and maintained by the institution or by a party acting for the institution. "Education records" do not include files made by and kept in the sole possession of the maker which are not accessible to any other person.
- Just about any information provided by a student to the university for use in the educational process is considered a student educational record.
- personal information
- enrollment records
- grades
- schedules
- The storage media in which you find this information does not matter. The same principles of confidentiality must be applied to electronic data as apply to paper documents. Student educational records may be:
- a document in the Registrar's Office
- a computer printout in your office
- a class list on your desktop
- a computer display screen
- notes you have taken during an advisement session
- With certain exceptions, a student has rights to those records which are directly related to him/her and which are maintained by an educational institution or party authorized to keep records for the institution.
