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Faculty Portfolio FAQ's

(Also sometimes known as "Digital Measures", the vendor's name)

What's it for?
Why do I have to do this?
How do I access it?
I can get to the Faculty Portfolio through MyBU but it won't take my password when I go to Digital Measures directly.
What period does the annual report cover?
How do I know the “right” place to enter things? (Or, there doesn’t seem to be good place to enter my activity).
How much detail should I include?
The drop down list of selections doesn’t have the specific choice I need.
What if I don’t know the month an event occurred, only the year?
How do I update/change my department or faculty status?
How do I save my entries so they won’t be lost when I logoff? (Or, I enter the data but it disappears).
Scheduled Teaching, Directed Student Learning
When will it be due?
How do I convert it to a Word document?
There’s a problem with the name of my department/institute/school.
What if I’m really confused or need more help?

What’s it for?

The Faculty Portfolio is important for two reasons. First, it is the method to be used to submit the annual Faculty Activity Report. It can also be used to create a curriculum vitae by those on tenure track or anyone else who wishes to take advantage of that feature.

Why do I have to do this?

Please discuss that with your department chair.

How do I access it?

The way to reach the faculty portfolio is through the MyBU portal. Log in using your regular BUnetID and password, then scroll all the way down and click the “Open Faculty portfolio” link in the lower left-hand corner.
Faculty Activity Portfolio

I can get to the Faculty Portfolio through MyBU but it won’t take my password when I go to Digital Measures directly.

DO NOT attempt to go to Digital Measures directly. You must use MyBU. This is a security measure and designed exactly as it is performing.

What period does the annual report cover?

The period covered by the Annual Activity Report is the most recently completed Academic Year which runs September 1st through August 31st.

How do I know the “right” place to enter things? (Or, there doesn’t seem to be good place to enter my activity).

The “right” place to put things is wherever they make the most sense for you. It’s likely there are several places where something might go. Pick the one that’s the most logical to you. It isn’t possible to configure an application of this kind so that everyone’s material goes in an obvious place. The program is fairly flexible and with a little creative thinking, one of its components should adapt to the needed purpose without too much contortion. Many components have an “Other” category in a drop-down list and this can be used as long as it’s described in the description free text box.

How much detail should I include?

As much as you want. It’s another personal decision. In many cases there will be a free text box to provide details. The free text box actually has room for more than 30 words but if you have a lengthy explanation it be best to use the “Attach File” feature also found on many pages. This allows you to attach a separate file such as a Word Document or Excel spreadsheet with no worry about the size of the file.
Attach file

The drop down list of selections doesn’t have the specific choice I need.

This is another place where “Other” may be used. Just describe whatever it is in the free text box. Or if you think it’s an important distinction to make, let Computing Services know and they might make a change in the basic form.

What if I don’t know the month an event occurred, only the year?

If you don’t know a month or it isn’t important, it’s okay to leave that choice blank.

How do I update/change my department or faculty status?

To change your department or faculty information, i.e., tenure status, click on the ‘Yearly Data’ link found in the General Information Section.
Yearly data image

Click ‘Edit’ icon to the right of the appropriate academic year.
Yearly data image

Update your information and click on the ‘Save and Return’ button when complete.
Yearly data image

How do I save my entries so they won’t be lost when I logoff? (Or, I enter the data but it disappears).

This application saves items on a page-by-page basis so be careful to click either the “Save and Return” button or the “Save and Add Another” on that page when you’ve finished entering the information about that particular activity.
Save entry

Scheduled Teaching, Directed Student Learning

Data is is automatically uploaded within a few weeks of the end of each semester.

When will it be due?

That is up to your department chairperson. One valuable feature of this software is that it can be added to or modified at any time, making it possible to enter items throughout the year and avoid having to rush to complete it at an already busy time of the year.

How do I convert it to a Word document?

When you want to produce the report as a Word document, click the red rectangle on the left side of the main Digital Measures/Faculty Portfolio page labeled “Run Custom Reports”.
Custom reports

You will asked to pick a type of report from a drop-down list; either “Faculty Activity Report”, “Professional Goals and Objectives” or “Vita”. The majority of the time you will probably choose “Faculty Activity Report”. Click on the ‘Select Report’ Button to the right once you have chosen the report you wish to run.
Choose report to run

Select the dates you want the report to cover. If it’s the annual activity report use September 1 through August 31 of the following year.
Date range

Pick a format, either Word, PDF or HTML, (again, you’ll most likely want Word). Assuming you want to have it print on 8 1/2 x 11 letter size paper, leave the last box alone.
file format
Finally, click the “Build Report” rectangle below Step 5 on the right side of the page.
Build report

When it opens, you can save it, print it or email it the way you would any other Word document.

There’s a problem with the name of my department/institute/school.

Tell Kim Hensley (x2337 or kah@bumail.bradley.edu) what those are and she'll get them corrected as soon as possible.

What if I’m really confused or need more help?

Feel free to contact me, although I’m by no stretch an expert, and if I can’t help solve your problem, I’ll find someone who can.

Skip Burhans
x2848
sburhans@bradley.edu