University Policies

Technology Resources

1. Introduction

   The purpose of this policy is to provide guidelines for the ethical, legal, and efficient use of information technology resources at Bradley University. This policy supports the mission of the university and applies to all authorized users of any Bradley University information technology resource. The principles specified here are consistent with respect for personal privacy, academic freedom, data integrity, and information technology resource availability. This policy is in addition to other University policies, state and federal laws and assumes that authorized users will apply common sense and exercise common courtesy.

2. Authorized Users

   Individuals who are members of the Bradley University Community are considered authorized users covered by this policy. In addition, all non-University individuals having access to University resources as part of external, collaborative agreements are, for the purposes of this document, considered authorized users and must also abide by this policy. All other individuals are considered to be unauthorized users and may be subject to legal action and/or sanctions by the university.

3. Resources covered by this policy include, but are not limited to:

1. All computer hardware, software, network and associated services (email, ftp, bulletin boards, web access, etc.)

2. All production and recording related technologies

3. All print (books, newspaper and journals) and non-print (audio and video tape, film, DVD, audio CD, electronic resources, special collections, microform, curriculum kits, etc.) resources

4. Telecommunications services (voice mail, audix, audio/video conferencing, radio messaging, etc.)

5. Intellectual property in any format

4. Authorized Use

   Authorized use is predicated on access by an authorized user. Authorized use is that which is consistent with the academic, research and service goals of this institution and falls within the guidelines of this policy. Use of all resources must comply with federal, state and local statutes. In addition, use of some resources, for example software and hardware, may also be limited by contractual agreement between the University and the supplier.

5. Individual Rights
1. Privacy

   Bradley University recognizes the desire or privacy of each authorized user. However, it is impossible to guarantee such privacy. For example, electronic mail messages are not secure because of the technology used and users should not assume that they are private. In the normal performance of their job functions some University technical support personnel may need to view an authorized user’s files, confidential information or activities. These employees are bound by professional ethics to respect individual privacy and not to disclose any information. All other viewing or monitoring of an authorized user’s files, confidential information or activities requires the establishment of probable cause and approval by the Provost.

2. Freedom of Expression

   Subject to exisiting laws and university policies, freedom of expression is a right afforded to all authorized users. Authorized users should be aware that exercising this right may occasionally produce material others consider offensive. All users should realize that the potential of accessing resources offensive to themselves and to others does exist (e.g., the content of web pages); therefore, users take responsibility for their own use of resources.

3. Harassment Policy

   Bradley University reaffirms the principle that its authorized users have the right to be free from any action that constitutes harassment in any form. Individuals who believe they have been harassed should follow University procedures and contact the Ombudsman or other appropriate official.

6. Individual Responsibilities

Authorized users are expected to understand this policy and abide by it. This policy is widely distributed and easily accessible. Lack of knowledge of this policy is not an excuse for failure to observe it. Questions regarding this policy can be directed to the Office of the Associate Provost for Information Resources Technology (IRT). Disregard for this policy can result in disciplinary action.

1. Morals and Ethics

   Authorized users are expected to respect the right to privacy of other individuals. It is expected that explicit permission from the owner of any non-public resource be obtained before it is used. Authorized users are expected to respect the freedom of expression of other individuals.

2. Expected Behaviors

   This section details some guidelines relating to specific expected behaviors described below.

1. User Authentication and Password

   Authorized users are not permitted to use any user identification that is not assigned to them to access any resource. Authorized users may not share any user password or authentication with other individuals. A user identifier is granted to an individual and that individual is responsible for any use of that identifier. If information needs to be shared with others, this should be done without the sharing of an identifier or a password.

2. Providing Services

   Authorized users are not permitted to use University resources to provide services to others without prior written permission from the department or division responsible for providing the service. This applies especially to all computerized services such as WEB, FTP, etc. as well as to all other services.

3. Unauthorized Use

   Authorized users are only entitled to use those resources, such as computers, networks and other information resources, which they have been granted permission to use. No user is allowed to attempt to guess or use another individual’s password or other private identification to access any information technology resources. If an account has been compromised, it should be reported to the appropriate administrative unit.

4. Unauthorized Monitoring

   Authorized users are not permitted, except as noted in section V(A), to use University resources to attempt to monitor or intercept electronic transmissions. Use of all resources must comply with federal, state and local statutes.

5. Disruption of Services

   Deliberate attempts to disrupt the operation or degrade the performance of information technology resources are prohibited. Authorized users should be aware of potentially disruptive consequences of their actions and refrain from them.

6. Fair Share of Resources

   Authorized users may not engage in activities that require heavy use of resources without obtaining appropriate permission. For example, hosting a web site might place a heavy demand on University resources. Mass electronic mailings such as Universitywide mailings require heavy resource usage. The IRT department can provide advice on efficient means to share information.

7. Business Use

   Authorized users are not permitted to use University resources for non-University employment. However, open access to library resources is permitted for all authorized users unless otherwise noted. Limited use of resources for sponsored projects is permitted with proper authorization. Note that some resources (especially some software programs) may not be used under any conditions for any purpose that is not directly related to credit education.

8. Use of Copyrighted or Licensed Materials

   Bradley University is committed to the observance of all aspects of Federal copyright law and will not tolerate unlawful infringement. All authorized users are responsible for adherence to Federal guidelines. If an authorized user fails to adhere, the University will not provide any defense or indemnification to any claim of copyright infringement resulting room willful infringement or other unauthorized duplication. The University reserves the right to take all reasonable steps to prevent such violations.

9. Internet Services

   Authorized users must abide by the established rules of conduct, for the Internet services used. Internet services (such as listservers, user groups and chat rooms) normally include the rules of conduct in their usage agreements. For example, many services do not permit users to misrepresent themselves.

10. Personal Identifying Information

    Authorized users may not use another person’s personal identifying information. Exceptions may occur with that person’s documented consent. Existing law makes it a public offense to use another person’s personal identifying information to obtain credit, goods or services without the person’s consent.

11. Personal Use

    Personal use of Bradley University information resources by faculty and staff is permitted so long as it does not interfere with the regular duties of the employee. Examples of personal use are receiving, sending and responding to E-mail of a private and/or personal nature and searching the web for information not directly related to the duties of the employee. Of course, employees are expected to resist use of such resources within guidelines of state and federal laws as well.

12. Harassment

    Authorized users are not permitted to harass others. Examples of this include sending or broadcasting annoying, obscene, libelous or threatening messages.

13. Damage of Information

    Technology Resources Authorized users are not permitted to intentionally damage University information technology resources.

14. Peer-to-Peer Sharing

    Bradley University is committed to the observation of all aspects of Federal copyright legislation and will not tolerate unlawful infringement activities. While it is recognized that peer-to-peer applications serve a legitimate purpose, it is the responsibility of the user to ensure that their use in transferring files adheres to established Federal Guidelines. Acquisition or distribution of music, video, game, or program files without express permission violates Federal Legislation and the University Policy on the Ethical Use of Information Resources. Users found in violation of this policy will be subject to sanctions listed in the Policy of Misuse of Information Resources located on the Bradley website.

7. Sanctions

   Violations of this policy may be subject to sanctions imposed by the University.

8. Implementation
1. Scope

   This document provides primary guidance concerning information technology resource usage in all areas of the University. All other policies and procedures concerning information technology resources may be more specific, but must be in compliance with this document. The Provost’s Office shall review all policies enacted by other University bodies to ensure that they are in compliance with this document. Once any policy is approved by the Provost’s Office all subsequent changes to that policy must be checked by the Provost’s Office and approved before they can take effect.

2. Policy Modifications

   The University Senate must approve all changes to this policy. Any authorized user may propose changes to the policy. The proposal for change must be submitted to the Executive Committee of the University Senate.

9. Other University Policies Related to this Policy Statement

1. University Policies

1. Faculty Handbook: Senate Statement on Faculty Ethics

2. Student handbook

3. Computing Services

4. Library: Computer Use Policy

2. Other Policies

1. Copyright & The Internet
   Copyright Website Public Domain Material U.S.
   Copyright Office

2. General Copyright
   Copyright Statement Copyright and Intellectual
   Property Resources Copyright Registration
   General Information About Copyright

Bradley University reaffirms the principle that its students, faculty, and staff have a right to be free from sexist and racist actions in the form of racial discrimination or sexual harassment by any member of the University community or by any unfair or inappropriate treatment accorded as a result of one’s sex, sexual orientation, race, or ethnic background. Bradley University does not tolerate such discrimination and harassment in the enlightened society in which it operates and will commit its efforts to educate its students and staff that the understanding of and sensitivity to these issues are paramount in the world both inside and outside the University.

Racial discrimination is defined as an action which results in unfair treatment of members of a minority group or the demonstration of partial or preferential treatment to members of a majority group as a result of race. Decisions and actions based upon race or ethnic considerations have no place in a university community.

Sexual harassment is defined as an attempt to coerce an unwilling person into a sexual relationship, to subject a person to unwanted sexual attention, to punish a refusal to comply, or to create a sexually intimidating, hostile, or offensive working or educational environment. Sexual harassment is understood to include a wide range of behaviors from the actual coercing of sexual relations to the unwelcomed emphasizing of sexual identity.

Racial discrimination and sexual harassment in any situation are inexcusable, but they are even more reprehensible when they influence decisions impacting the student’s academic status or career goals or when they exploit the educational dependence and trust between student and faculty.

Sexual Misconduct can be generally defined as nonconsensual sexual activity which occurs as a result of:

1. intimidation, threat of force, force or other coercive behavior on the part of the accused; or

2. taking advantage of the mental incapacitation or physical helplessness of the alleged victim.

   In other words, the focus of concern is whether consent was expressed in a context in which it can be considered valid. For consent to be valid, it must be voluntary (not as a result of coercion) and relatively informed (not offered under conditions of mental incapacitation).

   Students in the University community who feel they have been the victims of racial discrimination or sexual harassment are encouraged to seek redress through the established University Student Grievance Procedures. (See section entitled "Grievance Policy and Procedure for Students–Nonacademic Grievances." Students seeking redress or information to clarify University Policy should contact the Executive Director of the Center for Residential Living and Leadership (Sisson Hall, ext. 3221).

Bradley University, recognizing the serious public health problem caused by Acquired Immune Deficiency Syndrome (AIDS) and the increasing public awareness and concern over AIDS, has formulated and adopted "General Guidelines for Responding to the AIDS Situation."

At the present time prevention of exposure to the AIDS virus is the best form of treatment; therefore, Bradley University’s Guidelines encourage an ongoing educational program dealing with AIDS for the University community.

Bradley University does not discriminate against any member of the student body, faculty, or staff with AIDS or the presence of HIV antibody. The Bradley University Health Service will work closely with infected individuals to provide counseling and protection for them and the rest of the Bradley community.

Copies of the guidelines are on file in the University Health Center and the Cullom-Davis Library.

The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. These rights include:

1. The right to inspect and review the student’s education records within 45 days of the day the university receives a request for access. Students should submit to the registrar, dean, head of the academic department, or other appropriate official, written requests that identify the record(s) they wish to inspect. The university official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the university official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.

2. The right to request the amendment of the student’s education records that the student believes are inaccurate. Students may ask the university to amend a record that they believe is inaccurate. They should write the university official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate. If the university decides not to amend the record as requested by the student, the university will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.

3. The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent. One exception, which permits disclosure without consent, is disclosure to school officials with legitimate educational interests. A school official is a person employed by the university in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the university has contracted (such as an attorney, auditor, or collection agent); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility. Upon request, the university may disclose education records without consent to officials or another school in which a student seeks or intends to enroll.

4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by Bradley University to comply with the requirements of FERPA. The name and address of the office that administers FERPA is: Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Ave, SW, Washington, DC 20202-5901.

Bradley University agrees with the intent of the Family Educational Rights and Privacy Act of 1974 and has set forth the procedures for compliance with it.

1. The procedures of compliance with the Act will be published in the Schedule of Classes and in the Student Handbook. More extensive FERPA information is available at the Registrar’s website.

2. A complete and detailed inventory of educational records maintained by campus offices is on file in the Registrar’s Office. The inventory is open to inspection by students upon signed request.

3. The following data is considered by Bradley University to be “directory information” and will be released on any student, unless the student signs a request to limit release: Name and address, including telephone listing, local, permanent and e-mail; photograph. Parents name and address (for news Release only); Major field of study; Dates of attendance; Class and full-time/part-time status; Approved candidacy for graduation; Degrees and awards received; most recent institution attended by student; Participation in officially recognized activities and sports; Weight and height of athletic team members; Birth date will be validated only when furnished by the person making inquiry, for positive identification of the student. In order to prevent the printing of any personal data in the Student Directory, a signed “stop of release” must be filed in the Registrar’s Office (forms available there) no later than the end of the second week of classes in each semester. The Registrar will accept a request to stop release for other off-campus uses at any time the student signs such a request in the Registrar’s Office. The stop of release will remain in effect until the Registrar’s Office is notified. Notification to remove the stop of release must be made in person or in writing by the student and must be notarized.

Bradley University has developed a “Comprehensive Alcohol Action Plan” that went into effect on June 1, 2008. The plan contains new and enhanced alcohol awareness and educational programs and activities as well as additional sanctions for violating the alcohol policy. The plan also deals with the use and misuse of alcohol in the surrounding community. The plan has the support of the campus community and the student leadership.

Please carefully review the full plan which can be found at: http://www.bradley.edu/alcoholplan

The University administration expects its students to be knowledgeable of and abide by the law of the State of Illinois, which requires that persons be 21 years of age or older to purchase, possess, or consume alcoholic beverages, including wine and beer. The University will:

1. Encourage all organizations to check for a Bradley I.D., which shall be required for admission to the event.

2. Not permit kegs (including cooler balls, beer bongs, etc.) in any University supervised housing including residence halls, fraternities, sororities, and apartments.

3. Not permit the consumption of alcoholic beverages by any student, regardless of age, in any public area of the University.

4. The University does not condone the abuse of alcohol (including drinking games) by any student regardless of age. Students who violate University regulations associated with the use of alcohol may be subject to University judicial action as outlined within the Student Handbook. There are a variety of services available to help educate students on their alcohol usage: including, Fresh Start (peer-to-peer program within the Wellness Programs office) and alcohol assessments available from a counselor within Health Services.

Bradley University recognizes the importance of prompt and appropriate medical assistance and/or treatment for severe alcohol intoxication, overdose, or physical injury. In an attempt to diminish the barriers for treatment, reduce the harmful consequences of excessive substance use, and increase the likelihood campus community members will call for medical assistance when needed, the Good Samaritan Policy has been created.

• If a student calls for medical attention for another student because of severe alcohol intoxication, overdose, or physical injury by calling 911 or campus police (x2000), then the individual initiating the call will not be subject to disciplinary proceedings through the University Judicial System.

• A representative of an organization housing an event who calls for medical attention for an individual present at their event and works cooperatively with responders shall not receive judicial sanctions that might arise from the possession and/or consumption of alcohol, if the situation is an isolated event. Repeated violations of the Bradley University Standards of Conduct by an organization will warrant judicial consequences. Failure of an organization to seek appropriate medical assistance may also result in judicial action against an individual or organization.

• Responsibility for determining applicability of this policy will be made by the Center for Residential Living and Leadership. This policy is not intended to address possible violations of criminal laws or their consequences.

• This policy is intended to be a support mechanism for students in need. Any abuse of this policy or any other University policy may result in University Judicial action.

Class A Misdemeanors

Selling, Giving, Providing Information
Illinois Revised Statute 43 1316-16(a)

• Selling, giving, or furnishing to any person under the age of 21 years any false or fraudulent written, printed, or photostatic evidence of the age and identity of such person or any other person.

• Selling or Giving Alcohol to Under 21 Illinois Revised Statute 43 1316-16(a).

• Selling, giving or delivering alcoholic liquor to a person under the age of 21 years.

Class B Misdemeanors

Possession of False Identification
Illinois Revised Statute 43 1316-16(a)

• Any person under 21 years of age who presents or offers to any licensee, his agent or employee, any written, printed or photostatic evidence of age and identity which is false, fraudulent, or not actually his own for the purpose of ordering, purchasing, attempting to purchase or otherwise procuring or attempting to procure, the serving of any alcoholic beverage, or who has in his possession any false or fraudulent written, printed, or photostatic evidence of age and identity.

Possession of Alcohol in Public
Illinois Revised Statute 43 1316-16(a)

• Any person under the age of 21 years who has any alcoholic beverage in his POSSESSION on any street or highway or in any public place or in any place open to the public.

Class C Misdemeanors

False Identification
Illinois Revised Statute 43 134a. 6-20

• Transferring, altering, or defacing an identification card. Using the identification card of another. Carrying or using a false or forged identification card. Obtaining an identification card by means of false identification. Violation of 134a Purchasing, accepting delivery or having possession of alcoholic liquor in violation of Section 134(a).

Consumption of Alcohol Under 21 Years Old

• Consumption of alcohol by a person under 21 years of age of alcoholic liquor in violation of Section 134a.

Home Rule Unit
Illinois Revised Statute 43 133(a)

• No home rule unit may amend or alter or in any way change the legal age at which persons may purchase, consume or possess alcoholic liquors as provided in the Act.

Effects of alcohol on health:

Alcohol is a depressant which, used in any dose, reduces coordination and alertness, making activities such as driving, dangerous. Large doses of alcohol can cause unconsciousness, hypothermia, respiratory arrest, and death. Physical complications of chronic alcohol use include liver damage, hepatitis, altered brain cell functioning, gastritis, heart disease, circulatory problems, peptic ulcers, some forms of cancer, premature aging, impotence, infertility, reproductive disorders, neurological disorders, and high blood pressure. The consumption of alcohol by pregnant women may cause abnormalities, such as fetal alcohol syndrome, in their babies.

Alcohol counseling services:

Full and part-time students may use the services of the Wellness Programs Office and the Counseling Center. Individual counseling, assessment, and referral are available on a strictly confidential basis.

1. Live bands may only play inside fraternity/sorority houses with special permission (see IFC Constitution).

2. Music may not be heard outside of a fraternity/sorority house after 9 p.m., regardless of the day of the week.

3. Music may be played inside a house, but may not be audible outside after 9 p.m.

4. Indoor music may be played at a reasonable volume at all times.

5. Serenades at fraternity/sorority houses and residence halls may not occur after 11 p.m.

6. Basketball may not be played outside fraternity/sorority houses and residence halls after 10 p.m.

7. Olin Quad events must follow the Olin Quad Noise Policy.

8. All students are expected to act with respect to outdoor noise, disruption, and cleanliness in the community in which they reside.

1. All set-up requiring amplification is to be done in the grass in front on the cement bench. No set-up is allowed on the patio.

2. Music amplification, i.e. live band and DJ, will be allowed after 8 p.m., Monday-Thursday.

3. Music amplification will be allowed after 3 p.m. Friday.

4. There are no time limitations for music amplification on Saturday and Sunday.

5. Amplification is to end by 10 p.m., Sunday-Thursday, and 11 p.m., Friday-Saturday.

6. Amplification is not to interfere with classes in session.

7. Sponsors of Olin Quad events will be given one warning to adjust their volume if a complaint is received. A second complaint will result with the event being shut down.

8. Exceptions to this policy must be approved in writing by the Director of Student Activities. Exceptions will only be considered for all-campus special events such as Welcome Week, Homecoming and Parents’ Weekends.

The Smoke Free Illinois Act became effective January 1, 2008. The Act mandates Illinois facilities are smoke free with very few exceptions. The Act also prohibits outdoor smoking within a minimum distance of 15 feet from building entrances, exits, windows that open and ventilation intakes. Although the University is smoke free in all University owned buildings and vehicles, outdoor cigarette receptacles have been removed from all areas where smoking is prohibited as stated above. “No smoking” signs are posted at all entrances, exits and throughout all university buildings as required by the act. The Smoke Free Illinois Act is in effect 24/7 and as a result smoking is not permitted in the above referenced areas at any time.

All vehicles parked on the University campus must have a University decal or temporary parking permit. Visitors may park in the visitor parking lot without a parking permit.

All student, faculty, and staff members that want to park a car on University property must register their vehicle with Bradley University. The parking rules and regulations are published by the University. These regulations contain all of the rules and information pertaining to operation of motor vehicles by students, faculty, staff, and visitors.

During certain athletic events, all-school events, special events, and at any time the University may deem it necessary, it may restrict the use of certain parking lots on the University campus.

1. All dogs and other pets are to be tagged and inoculated in accordance with County and City regulations.

2. Dogs and pets will be under leash by the owner at all times.

3. No dogs or pets are allowed in campus buildings or classrooms.

4. The person or persons who continually violate the above will have the appropriate disciplinary action taken.

1. Animals may not be used in pranks or otherwise for amusement or ceremony in connection with any college or fraternity function or activity. Violation of this policy or any other abuse of animals shall be grounds for disciplinary action.

2. For purposes of this policy, the term "animal" includes any wild or domesticated, warm-blooded or cold-blooded animal or insect.

Posting and distribution regulations include, but are not limited to, posters, flyers, leaflets, booklets, banners, chalking, and table tents. The regulations encompass registered campus organizations, Bradley University departments, offices, facilities and individuals; non University businesses and organizations; sales personnel, and politicians. All groups and persons as stated above must have their materials approved by the Student Activities Office prior to circulation or posting.

In addition, personal and organizational homepages must comply with this posting policy, although they are not subject to pre-approval by the Student Activities Office.

Printed literature should strive to comply with:

1. The Bradley University Mission

2. Bradley University’s General Equal Opportunity/Affirmative Action Statement: Bradley University is committed to a policy of non-discrimination and the promotion of equal opportunities for all persons regardless of age, color, creed, disability, ethnicity, martial status, national origin, race, religion, sex, sexual orientation, or veteran status. The University is also committed to compliance with all applicable laws regarding nondiscrimination, harassment and affirmative action.

3. Bradley University Regulations as stated in the Student Handbook. Printed literature posted and circulated on Bradley University property must not violate the following legal and respectful boundaries.

• Libel is a false printed or written statement that will harm a person’s reputation or hold the person up to contempt or ridicule. Spoken words that have this same effect are called slander. Defamation includes both libel and slander. The offense of libel does not lie in writing the words, but in showing them. If the writer of a defamatory letter shows it to another person before mailing it, the writer has published the libel and may be successfully sued for the offense. Showing a libelous picture is considered the same kind of offense as publishing a libelous statement. Group libel is a recent concept, making it a criminal offense to libel a whole class of citizens, for example a group of some single race or creed.

• Discrimination is to make an objectionable difference in treatment or favor on a basis other than individual merit.

• Obscenity is a statement or picture abhorrent to morality or virtue. Determination of compliance with the above specifications will be made by the Student Activities Office. Grievances may be taken to the Student Arbitration Board.

Approval

Materials distributed on campus must be approved by the Student Activities Office. Posted materials must display a stamp reflecting approval for posting. Approval for posting and circulation will reflect only the opinion of the Student Activities Office and does not necessarily reflect the opinion of Bradley University. Materials may be approved and stamped for posting 9:00 a.m.-5:00 p.m., Monday-Friday, at the Student Activities Office in 141 Sisson Hall.

Advertising Involving Alcohol

Bradley University will limit the promotion of alcoholic beverages and controlled substances on campus property. Businesses and organizations involved with alcoholic beverages must stress food or entertainment in their advertisements other than those in the Scout, i.e. the majority of the information must not be alcohol related. Such advertising in all cases must try to address only students of legal age. Literature advertising the availability of alcohol must boldly display the clause "Must be 21 to consume alcohol."

Size Limitations

Printed literature other than banners will be limited to dimensions of 11" x 17" or smaller unless authorized by the Student Activities Office. Banners may be hung only in areas approved by the Student Activities Office.

Sponsors

Sponsors of printed materials must boldly display their name on all said literature. Abbreviated names or acronyms must be spelled out. Literature must be printed in English or have an exact English translation printed beneath. Posters regarding sales, rental properties, et. al. must print and identify the name of the sponsoring person in addition to the phone number.

Banner Display

Recognizing that events or special occasions will arise from time to time necessitating the display of a banner, the following guidelines have been established.

ALL banners, prior to being hung, must be initially approved by Michelle Whited, Director of Student Activities extension 3050.

Approved University student organizations may display banners by Olin Hall on the Quad side concrete rail. All academic/auxiliary facility banners may be displayed on the Visitor’s Center/Bookstore or Student Center.

Olin Hall banners are to be 20 foot long by 3 foot high maximum and hung from the concrete rail running along the north side of the patio. The Director of Student Activities may limit the size of banners based on the number of requests that coincide in dates. Banners at this location must be hung with bungee cords or rope.

Visitor's Center/Bookstore and Student Center banners are to be 10 foot long by 3 foot high maximum. Facilities Management Department employees will assist in the hanging of these banners.

Banners up to 6 feet must have a grommet in each corner. Banners more the 6 feet up to 10 feet must have a grommet in each corner and a grommet midway on each long side. Banners over 10 feet long shall have grommets in each corner and two (2) additional grommets evenly spaced on each of the long sides.

Banner construction including lettering must be non-fading.

Locations

Posting is limited to designated areas provided by Bradley University. Those areas are bulletin boards located in public areas of academic buildings, Michel Student Center, residence hall television lounges, residential hall lobbies, cafeterias, and residential halls. Floors, trees, painted surfaces, doors, windows, cars, trash receptacles, hallways, building exteriors, and shrubbery are NOT designated posting areas. Promotional material attached to picket signs staked into the ground are not allowed on Bradley University grounds. Posters may not be posted over public or information signs, e.g., stop signs, exit signs, official University signs, etc. Only registered campus organizations and Bradley University affiliates may post in classrooms.

One piece of printed literature per event or service announcement will be allowed in any one designtated posting place, i.e., one poster per bulletin board.

Miscellaneous

The Student Activities Office reserves the right to verify signs. The University reserves the right to remove materials that are improperly posted or circulated.

Posting Timeline

Materials for posting and distribution must be approved at least 24 hours prior to the event. All posted literature is to be removed by the sponsor within 24 hours of the approval expiration. Materials not removed will become Bradley University property. Abuse of the removal policy will be brought to the attention of the Executive Director of the Center for Student Involvement by the Student Activities Office.

Mailboxes

Mailboxes may be used for distribution of printed literature by registered student organizations only with approval from the Student Activities Office. The sponsor must supply labor for stuffing mailboxes during normal residence hall office hours, with a staff member present.

Chalking

Any requests for chalking on sidewalks must be made to the Student Activities Office. Only registered campus organizations with approved events may petition.

Handouts

Handouts will be limited to distribution from tables in the Michel Student Center, cafeterias, and outside grounds, with the approval of the Student Activities Office and the appropriate dean or director. Handouts may also be distributed at meetings and events such as lectures when the materials are those of the sponsoring organization. No person-to-person distribution of handouts in public places is allowed. Door-to-door handouts and solicitation are also prohibited.

Businesses

Businesses must register with the Student Activities Office prior to circulating and/or posting materials. Non-University businesses are encouraged to distribute literature through the Bradley Scout, informational tables, mailboxes, and designated posting areas.

Raffles

Student organizations are not permitted to sponsor raffles. Non-University organizations must obtain license from the Peoria County Clerk in order to distribute literature advertising raffles. A copy of the license application must be filed with the Student Activities Office.

Violation

Non-compliance with these regulations will be referred to the Director of Student Activities, and individuals who violate these policies may be subject to University disciplinary procedures. Grievances by student organizations may be taken through the student non-academic grievance procedure or Student Arbitration Board. University and non-University related organizations may take complaints to the Executive Director of the Center for Student Involvement.

Contracting Programs

The Director of Student Activities is required to sign performance contracts under the following conditions:

1. The program is funded by SABRC.

2. The program is to be held on campus and is open to all students. In this case, proof of available funds to settle the contract must be presented to the Director.

If any contracts or legal agreements are negotiated and entered by any unauthorized person, Bradley University will not accept legal or financial responsibility for these contracts or agreements.

Fundraising Policies

Student Organizations must register all fund raising activities with the Student Activities Office at least one (1) week prior to the scheduled activity. Fundraisers include all activities where there is a collection of funds, regardless of whether the money is donated to a charity or is deposited in the sponsoring organization's account. Activities include, but are not limited to penny voting, merchandise sales, credit card applications, bake sales, race registrations, etc.

All fundraisers must comply with University, state and local ordinances and laws. Fundraisers associated with the sale or consumption of alcohol are prohibited. Due to the number of legal, tax and operational issues associated with raffles and casino nights, student organizations are not permitted to sponsor them in order to raise funds.

Advertisement of fund raising activities must comply with the Posting Policy.

Any student medium bearing the name or seal of the University or sponsored by the University must have prior approval from the Communications Council.

"Bradley" and the University wordmark are registered in the United States Patent and Trademark office. Any unlicensed use of these service marks by students or any other party is strictly prohibited.

On Campus Housing. All full-time first and second-year students must live in the residence halls, except those second-year students who reside in sorority or fraternity houses. The only exceptions include:

1. Veterans;

2. Those who are 21 years of age by September 1 of the current academic year;

3. Those who live with nearby immediate relatives (sister or brother who are non-Bradley students, aunt, uncle, parents, grandparents);

4. Or cases involving documented medical reasons that accommodations cannot be made for within the residence halls.

5. Students with alcohol violations are subject to the following housing regulations:

• Students who receive three alcohol related MOVNs, alcohol related residence hall referrals, and/or by decision of the Student Judicial System within their first two years will be required to live within the residence halls during their third year at Bradley University.

• Students who are suspended from the University due to receiving three alcohol related violations will be required to live in the residence halls for a semester or year after their return.

• Additionally, any student who requests an appeal of the two-year on campus residence requirement may not have received two alcohol related MOVNs, alcohol related residence hall referrals, and/or an adverse decision of the Student Judicial System on this issue within their first year. Students may appeal this policy decision to the Student Leader Board.

• Students who receive two alcohol related MOVNs, alcohol related residence hall referrals, and/or by decision of the Student Judicial System within their first year will not be released to live in their respective sorority or fraternity house their second year. Additionally, first year students who receive one of the above mentioned violations will not be allowed to fill any vacancies in a sorority or fraternity house at the end of the fall semester of their first year. Appeals of this requirement can be made to the Student Leader Panel. A student who is REQUIRED to live in the residence halls and ENROLLS at Bradley University will be CHARGED FOR ROOM AND BOARD for that semester/academic year. Requests for exceptions to these rules should be sent to the Center for Residential Living & Leadership.

Part-time undergraduate and graduate students may live in the residence halls.

Overnight Guests. Students may have guests stay in their room. The University reserves the right to limit the frequency of guests’ visits. There is no charge, but the guest must be sponsored by a resident and the resident must make the arrangements with their Resident Advisor and roommate. Guests must observe all regulations of the Residence Hall system, and guests are the responsibility of the resident.

Off Campus Housing. Students residing off campus are subject to the same city ordinances and state housing laws as other Peoria residents. The University supports the enforcement of the ordinances and encourages all students to be knowledgeable of the law.

Assemblies/Protests

The following policies must be adhered to by student organizations holding assemblies:

1. Any student organization requesting use of campus grounds for assembly must obtain approval from the Director of Student Activities who will consult with appropriate University officials.

2. The proposed assembly must allow passersby to enter buildings and walk freely on campus.

3. If the assembly is held when classes are in session, noise may not be heard inside academic classrooms.

4. Passersbys must be free from harassment by the protesters.

5. Due to the possibly sensitive nature of planned assemblies, the confidentiality of the proposed event will be maintained if requested by the student organization.

6. Non-compliance with these procedures and/or a threat to the health, safety, or welfare of Bradley students will be referred to the Director of Student Activities and individuals who violate these policies may be subject to University Disciplinary Procedures. There must be a 24-hour period between protest activities.

Campus Grounds Reservation Requests

1. Reservations for the use of public areas on campus including Olin and Baker Quads are made by completing a Campus Grounds Reservation Form with the Student Activities Office (SAO).

2. Up to one (1) week per event may be reserved.

3. Student organizations requesting space for fund-raising, sales of solicitation activities must also complete a Fundraising Request Form.

4. The collection of funds for personal gain is prohibited.

5. Non-University organizations and businesses will be charged a fee for the use of space. The fee will be determined by the Director of Student Activities.

6. When the activity involves the distribution of information, selling of goods, etc., members of the sponsoring organization must stay behind the table.

7. In the event of harassment of people passing by, the group will receive one (1) verbal warning. If the harassment continues, the group will be asked to leave the premises and will not be allowed to continue the event if it is scheduled for another day.

8. Any group requesting space for a march or demonstration must follow the Assemblies/Protests Policy.

9. Student organizations are prohibited from sponsoring events involving alcohol.

10. Electricity is only available on Olin Quad.

11. Arrangements for serving or selling food at events must be arranged through Campus Dining Services.

12. No heavy equipment or vehicles may be placed on the Quads.

13. Staking of signs, tents, inflatable, etc. must be approved by the Telecommunications Office, Facilities Management and the Director of Student Activities.

14. All Bradley regulations including the Posting Policy must be adhered to.

15. All events must adhere to the Noise Policy.

Student Center Room Reservation Procedures

1. Registered student organizations in good standing will have priority in reserving Michel Student Center rooms. Organizations may reserve rooms for the following academic year (June 1-May 31) between February 1 and March 15. Conflicting date requests will be resolved on a first come, first served basis. The Activities Council of Bradley University will have first priority for the Marty Theatre on Thursday, Friday and Saturday nights for their weekend film series.

2. University offices/departments will have second priority in reserving Michel Student Center rooms. University offices/departments may reserve rooms for the following academic year (June 1- May 31) between March 16 and April 15.

3. Open scheduling for the Student Center will begin April 16. At this point, student organizations, University offices/departments, individuals and groups from outside the University may reserve rooms in the Michel Student Center. Rooms will be reserved on a first come, first served basis.

4. Under the following circumstances rooms may be reserved before the dates outlined above – but in no case more than one year in advance:

• Registered student organizations in good standing that have events with a signed contract or that involve conferences;

• University departments/offices sponsoring events that are all- University-wide and significantly affect Bradley students (Parents’ Weekend, registration, Career Fairs, orientation);

• Non-University groups with requests that involve room rentals and/or fully catered meals. The decision to accept such a reservation must be mutually agreed upon by the Director of Student Activities and the Director of the Michel Student Center.

• Such advance reservations must be confirmed during the normal scheduling periods outlined above.

5. Any registered student organization in good standing, University department/office, or non-University group may request a waiver of policy to the appropriate scheduling official. The decision to accept a reservation in these instances must be mutually agreed upon by the Director of Student Activities and the Director of the Michel Student Center.

6. Failure to cancel a Student Center room that you will not be using at least 24 hours in advance will result in the following:

• First offense will result in a letter of warning.

• Second offense will result in a financial charge to your organization:
  Meeting Rooms #6, 201, 202, 203 ..........$25
  All other Meeting Rooms .........................$25
  Ballroom...................................................$50

• Third offense will result in losing scheduling privileges for the remainder of the semester

7. Individuals may reserve rooms for the following purposes:

• Class presentations and group study purposes – may be made no earlier than three (3) working days before the requested date

• Private party functions (i.e. weddings, graduation parties) – there is a rental fee for this type of usage

8. Areas which may not be reserved for private functions include lounges and the Zuckerman Atrium.

9. Student organizations may submit a written request to sponsor an event at which alcohol is served. The request must clearly state the purpose of the event, who will be invited (all attendees must be at least 21 years of age) and why the organization feels it is necessary to serve alcohol. Permission will be granted by the Director of Student Activities and the Director of Conference Facilities after consultation with the student organization’s advisor. The appropriate University office will hire bartenders/servers who will also verify the ages of those purchasing alcohol.

10. Alcohol will only be permitted under the following conditions. All attendees will be 21 years of age; Permission is granted by the Director of Student Activities and Director of Conference Facilities; the appropriate University office will hire bartenders and they will verify the ages of those purchasing alcohol.

11. Student organizations, campus departments and non-University groups may reserve table space on the first floor of the Michel Student Center. Table reservations are limited to two days per week per event.

12. Non-University organizations and businesses will be charged $50 per day.

13. Student organizations requesting space for fund-raising, sales or solicitation activities must also complete a Fundraising Request Form.

14. The collection of funds for personal gain is prohibited.

15. All Bradley regulations including the posting policy must be adhered to.

Building Policies

• Registered campus organizations, Bradley University departments, offices, facilities, and individuals, as well as non University businesses and organizations, are expected to adhere to the Room Use Policies and Michel Student Center House Rules. Copies of these policies are available in the Student Center Operations Office.

• In compliance with the Nonsmoking Policy of Bradley University, smoking will be prohibited in all areas of the Michel Student Center.

• Any user is expected to pay for any damages and/or extraordinary cleanup costs which have resulted due to room usage.

• The Director of the Michel Student Center may change room assignments in order to better accommodate all scheduled groups on a particular day.