Academic Training

Academic Training (AT) allows J-1 international students to engage in temporary employment in order to gain practical experience in their field of study. You are authorized to work at the employer and specific dates listed on your DS-2019 only. You may not work before you receive your updated DS-2019 and you may not work for any other company than the authorized employer.

Eligibility

In order to be eligible to apply for AT, you must:

  • Have maintained your J-1 status.
  • Have a job/internship offer.
  • Be currently enrolled full-time at Bradley University and apply before your DS-2019 end date.
  • Provide proof of finances for the period of employment.
  • Maintain health insurance coverage for the period of employment.
  • Not have been approved for AT in the past for more than 18 months or the total amount of time you have been enrolled at Bradley, whichever is shorter.
  • Begin your AT employment no later than 30 days after your DS-2019 program end date.

Procedure- Employment During Your Program

Follow the steps below to complete your AT Application.

  1. Receive offer letter:
    • Must be printed on company letterhead, signed by the employer, and include the following:
      • job title and description of job duties
      • start and end dates of employment
      • hours per week
      • address of physical work location
      • supervisor’s name, title, address, phone, and email address
      • company website
  1. Fill out “Part 1” of the AT Application:
    • As the student, you will only fill out the first part of the application.
  2. Your Academic Advisor or Graduate Coordinator fills out “Part 2”:
    • Take both your offer letter and your AT application to your academic advisor or graduate coordinator.
    • You and your advisor should review the offer to determine if the job experience relates to your academic program.
    • If your advisor approves of the employment, they will complete “Part 2” of the AT application. You, as the student, should not fill out or sign “Part 2” of the application.
  3. Make and attend an appointment with Dawn Koeltzow in the Smith Career Center.
    • Take both your offer letter and your AT application to your appointment at the Smith Career Center.
    • During the appointment, you will complete paperwork for approval and enrollment in an internship course.
    • Once the SCC has approved you for the internship course, they will complete “Part 3” of the AT application and return the form to you.
  4. Bring the completed AT Application to OISSS:
    • Once Parts 1-3 of your AT application are filled out completely, including the required signatures from your academic advisor/graduate coordinator and the Smith Career Center, drop off the application at OISSS in Bradley Hall 215.
  5. Pick up your AT approval and DS-2019 from OISSS:
    • Once OISSS has received the completed application, we will authorize your employment by filling out “Part 4” of the AT application and print a new DS-2019 within 1 to 3 business days.
    • Your AT employment authorization is given in “Part 4” of the application, which will be returned to you. Keep this document for your records.
  6. Begin work on your approved start date:
    • Again, you will not be able to work until you have been approved for AT and you have received your AT authorized DS-2019.

Procedure- Employment After Your Program

Follow the steps below to complete your AT Application.

  1. Receive offer letter:
    • Must be printed on company letterhead, signed by the employer, and include the following:
      • job title and description of job duties
      • start and end dates of employment
      • hours per week
      • address of physical work location
      • supervisor’s name, title, address, phone, and email address
      • company website
  1. Fill out “Part 1” of the AT Application:
    • As the student, you will only fill out the first part of the application.
  2. Your Academic Advisor or Graduate Coordinator fills out “Part 2”:
    • Take both your offer letter and your AT application to your academic advisor or graduate coordinator.
    • You and your advisor should review the offer to determine if the job experience relates to your academic program.
    • If your advisor approves of the employment, they will complete “Part 2” of the AT application. You, as the student, should not fill out or sign “Part 2” of the application.
  3. Skip “Part 3” of the application. Bring the following documents to OISSS in Bradley Hall 215:
    • Parts 1 and 2 of your AT application, including the required signature from your academic advisor/graduate coordinator.
    • Offer letter.
    • Proof of health insurance for your AT employment period.
    • Proof of funding for your AT employment period.
  4. Pick up your AT approval and DS-2019 from OISSS:
    • Once OISSS has received the completed application, we will authorize your employment by filling out “Part 4” of the AT application and print a newly extended DS-2019 within 1 to 3 business days.
    • Your AT employment authorization is given in “Part 4” of the application, which will be returned to you. Keep this document for your records.
  5. Begin work on your approved start date:
    • Again, you will not be able to work until you have been approved for AT and you have received your AT authorized DS-2019.

Reminders

  • In order to receive AT during your program, you are required to enroll in an internship course. If you drop the internship course, your AT is no longer authorized and you can be terminated for unauthorized employment.
  • Graduate students may be charged a $100 registration fee for their internship course (contact the Graduate School with questions).
  • As part of your registered internship course, you will be given assignments. Be sure to complete all assignments to receive a pass grade for the course.
  • AT is time and employer specific; you are only allowed to work for the employer listed on your DS-2019 for the dates specified.

Documentation Required

  • AT Application
  • Internship or Job Offer Letter (given to the Smith Career Center at time of appointment if during your program; given to OISSS if after your program)