Replenishing Petty Cash Funds

A purchase requisition can be used to request reimbursement or replenishment of the fund. This reimbursement should occur at least monthly. Receipts must be attached, grouped and totaled to the form. These receipts must be reviewed and approved by the person who has signature authorization for the departmental accounts. Departmental accounts and subcodes must be assigned to all groupings of expenditures. These petty cash expenditures are reported to departments on their monthly account reports by account number and expense classification. The requisition requesting replenishment of the fund is then reviewed and approved by the appropriate person in the Controller's Office. Once authorized for payment, the custodian can receive the funds at the Cashiers' Window.