I. Purpose

This policy documents the requirements for backup and data retention.

II. Description

Each server will be backed up on a regular basis.

Each Information Technology data custodian will be responsible for ensuring that appropriate backup procedures are in place and executed correctly.

Each departmental data custodian will be responsible for retention, archival, and removal of system data records according to departmental, University, and/or regulating authority guidelines.

A periodic backup of server based data will be retained for one year with the exception of electronic mail on University servers. Retention of electronic mail backup files are is referenced in Policy 5.05, Electronic Mail Account Usage.

Desktop and portable computing devices have no University-wide policy for data backup and retention. University departments are encouraged to develop backup and data retention policies.

III. Scope

This policy applies to all Bradley University owned computers.

Date Approved
5/3/2016

Dates Revised
10/15/2024

Dates Reviewed
10/15/2024