I. Purpose
This procedure documents the steps to create accounts.
Policy Supported
6.03 Account and Access Creation
II. Description
Communication concerning creation of accounts should be made the email address [email protected].
Account Creation
Accounts are generated using the following formula:
Where F = first initial, M = middle initial, LLLL = last name, and N is a number with no leading zeros, it tries the following, in this order, until it finds a name that is not already in use.
FLLLL
FMLLLL
FMLLLLN (N starting at 2 and incrementing by 1 until the name is unique)
The username is truncated to sixteen (16) characters, removing characters from the end of the last name if necessary to allow the number on the end to fit within 16 characters.
Creation of Student Accounts
New accounts will be created when term records are created for new students. Currently this happens under the following conditions:
- Undergraduates who paid an admissions deposit
- Graduates who have been admitted
This begins March 1st for Summer and Fall entrants and September 1st for Spring entrants. Account activation letters are mailed to domestic students’ address. Foreign students are given their letters upon arrival.
Creation of Faculty and Staff accounts
Accounts for new faculty and staff are created when they are entered into the Human Resources (HR) system with appropriate employment attributes. Temporary accounts will be created with written (email) authorization from a department director, chair, or support staff. A Social Security Number (SSN) is required to allow the account to match the HR record.
Creation of accounts for contractors, non-Bradley people, guests and other needs
Department directors, chairs, and support staff may request an account for a specific need for a specific individual or group. In the request, the time period and specific requirements must be described. The maximum time period will be one (1) year after which the request must be renewed. Please see the Contributed Services policy.
Creation of Accounts for Alumni
III. Scope
This procedure applies to Bradley University systems.
| Date Approved | |||
|---|---|---|---|
| 6/6/2012 |
| Dates Revised | |||
|---|---|---|---|
| 4/24/2026 |
| Dates Reviewed | |||
|---|---|---|---|
| 4/23/2026 |